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Sample Request For Proposal (RFP)

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Net Dynasty LLC E-commerce Web Site

Company Background
Net Dynasty is a web design and internet marketing company located in downtown Minneapolis , Minnesota . Currently, we are a small team of highly specialized individuals with years of experience in web design, web development, search engine optimization and internet marketing. We began with a very simple goal: Make ourselves as valuable to our clients as possible. We accomplish this by providing solutions that drive business goals - creating awareness, generating leads, and improving customer satisfaction.

Project Description
Currently, our web site only offers static information about our services and products. The objectives of the e-commerce site are to process sales on-line, maintain effective on-going communication with existing customers and attract new customers by providing products on-line in an easy to download format. The expansion of netdynasty.com will include the development on an on-line storefront with live credit card processing.

Design Requirements
The design of the site must be Section 508 compliant to allow the disabled to view the site effectively. Additionally, the visual layout of the site must align with our current design and brand standards.

Technical and Infrastructure Requirements

  • The store must be designed to run on Windows 2003 server running SQL Server and IIS.
  • The site must be programmed in ASP.NET with C#.
  • All programming must meet strict W3C standards as outlined on the w3c.org web site.

Functional Requirements

  • On-line Catalog
    4,200 items total. Each item includes a name, price, description and three images.
  • Shopping Cart
     Ability for customers to add products/services to a cart. Each item added should display other complimentary items to the customers.
  • Credit Card Processing
    Visa, MasterCard, Discover and Pay Pal must be accepted safely on-line using 128-bit encryption.
  • Order History
    Every customer should have the capability to see a history of all their orders for up to one year.

 Estimated Project Duration
Final implementation and site launch is scheduled for January 1, 2006.

Assumptions and Agreements

  • Participating vendors will be asked to present their plans to the review panel.
  • All costs associated with the preparation and presentation of the proposal will be borne by the participating vendors.
  • Proposals and their accompanying documentation will not be returned.
  • Proposals will be considered final as submitted and may not be altered unless requested by the review panel.
  • Proposals should be accompanied by three references that can speak to similar projects in scale and scope.

 Submission Information
Please submit one electronic version of your proposal to Brian Bierbaum ( info@netdynasty.com ) no later than 4:00 pm CDT on November 11th, 2005.

Proposals should include a response to all aspects of the evaluation criteria. Proposals should include the name and contact information of persons to be contacted for clarification of the proposal if needed. Proposals should include a summary of your approach to the work, any exceptions to be taken, and any alternative or additional information that you deem important to the representation of your team.

Submission of a response to this request for proposal does not bind Net Dynasty LLC to engage the vendor to provide the requested service. Net Dynasty LLC reserves the right to reject any and all proposals, accept any proposal terms it deems to be in the best interest of the organization, waives any informalities in proposals submitted, and waive any minor irregularities or discrepancies in proposal procedures. Net Dynasty LLC reserves the right to retain a copy of your submittal after selection has been made. The vendor is solely responsible for the costs it incurs in submitting a response to the RFP.

For Additional Information or Clarification
Contact: Brian Bierbaum, 612.746.4230, info@netdynasty.com

Basis for Award of Contract
Proposals will be evaluated on the following criteria:

  • Team Experience 20%
  • Personnel Strength 10%
  • Project Understanding 45%
  • Schedule Understanding and Approach 15%
  • Differential Advantage 10%

Anticipated Selection Schedule
The schedule for selection of the development team is tentatively set as follows:

  • Pre-proposal Information al Conference Call September 29-30, 2005
  • Proposals Due November 11, 2005

Pre-proposal informational meetings may be arranged through the primary contact listed above. The intention of these meetings is to allow the opportunity to ask questions with regards to the RFP, assuming RFP has already been reviewed.

THIS RFP AND THE NATURE OF WORK SOLICITED IS THE CONFIDENTIAL AND PROPRIETARY INFORMATION OF NET DYNASTY LLC AND THE INFORMATION CONTAINED HEREIN MAY ONLY BE USED AS NECESSARY TO PREPARE A PROPOSAL FOR SUBMISSION TO NET DYNASTY LLC.